DocFinity Launches New Records Management Module

By Carolyn J Dawson
TMCnet Contributor

DocFinity recently announced that it has introduced its new Records Management module. This module is a complementary addition to its enterprise content management (ECM) and business process management (BPM) software which are currently being used by a number of companies in the insurance, healthcare, higher education, and a number of other markets. The company recently made this announcement at the ARMA International 56th Conference & Expo which was held at the Gaylord National in National Harbor, Maryland.

In a release, Ron Prichard, DocFinity's president, said, "This new module significantly enhances DocFinity's capabilities. It enables customers to manage the complete lifecycle of their documents -- from creation to preservation to disposition -- with DocFinity's single interface. The feature-rich options let organizations manage their information and comply with regulations. The module also gives them eDiscovery tools, capturing and maintaining evidence of and information about business activities and transactions. It's as powerful a compliance tool as it is an organizational and management tool."

The new Records Management module comes with the ability to create clear, auditable trails of evidence for just about every process performed on every record in the system. It takes into consideration every indexed document in the system to be a record, groups related documents into Record Series for simplification, and also offers mechanisms to automate management in two simple categories. The first category are basic retention policies, including automated rules to map records to retention policies, an automated approval process or record disposal and rendering records in non-editable formats. The second category is advanced retention policies, including legal hold and eDiscovery.

The module also comes with Record Search, which has the ability to search beyond the current version of each document into all versions of the document. Record Search will also go into the history data that comprises the entire record series, enabling searches for every instance of any record, even obsolete versions.